Recording, Fees, UCC Filings, Copywork and Refunds

In addition to the codument formatting standards shown in Formatting  Standards, documents presented for recording must meet the following statutory requirements. In some cases, charter* counties are well as the City of St. Louis, may have different ordinance regulations pertaining to recording requirements, so we suggest that you contact your county Recorder of Deed for specific information.

*Jackson, St. Charles and St. Louis

• Fees - Fee to be paid before record made, RSMo 59.320.
• Notary Public - Documents must be provided or acknowledged according to law, RSMo 59.330.1(1)
• Legal Description - Documents must contain a legal description. Supplemental Indentures of utility companies and Rural electrical cooperateves are exempted, RSMo 59.330.2.
• Grantee's Address - All deeds must contain a mailing address of one of the grantees named in the document, RSMo 59.330.2
• Mortgagee's Address - All Deeds of Trust and Assignments must contain mailing address of the mortgagee or assignee, RSMo 443.35.2.
• Note Presented - For Deeds of Trust recorded prior to January 1, 1986, the notes must be presented with the Release Deed, RSMo 443.060.1.
• Note Lost - If the note has been lost of destroyed, an Affidavit of Lost Note must be presented along with the Release Deed, RSMo 443.060.2.
• Notice 0 Information required fo Notice of Foreclosure, RSMo 443.325.

Real Estate Recording Fees

Real Estate

$24.00 First Page
$3.00 Each Page Thereafter
$25.00 Non Standard Fee if Applicable

Plats and Surveys

Plats (18"X24")

$44.00 1st Page
$25.00 Thereafter
Recorder requires 1 original and 4 copies. All plats have to be approved by the Cedar County Commission before recording.

Surveys (18"X24")
$24.00 1st Page
$5.00 Thereafter
Recorder requires 1 original and 4 coppies.

Copy Work RMSo 59.310.3(2)

For coping or reproducing any recorded instrument a fee not to exceed $2.00 for the first page and $1.00 for every page thereafter.
(except Play and Surveys)
$5.00 Page Plats and Surveys (18"X24")

Certification

$1.00 Per Document County

Recorder of Deeds, Marriage License Fees

The following schedule is a guidline for non-charter counties. In some cases, charter counties may have different ordinance regulations regarding fees. In addition, RSMo 455205.4 does not apply to all counties. Please contact your county Recorder of Deeds for information regarding their fees.

Marriage License
$51.00

Copy Work
$9.00 Certified copy of Marriage License

UCC Ficture Filings in Real Estate

use the above realestate document fee

Refund Policy

In order to provide the timely recording of documents, the Rocorder of Cedar County does not refund over payment of documents. The document presented by hand or mail must have the correct fee for recording or it will be rejected until the correct amount of fee is provided.

Recording Time Policy

No Recordings will be accepted after 4:00PM each business day. If any customer is at the counter by 4:00PM, all documents will be recorded that day.

Ducuments presented for recording after 4:00PM, will be recorded commencing at 8:00AM the following business day. Those presenting documents for recording should allow sufficient time for staff to check the documents.

The Recorder's Office Revised Statues are in Chapter 59 in the Missouri Revised Statute Book under County Recorders of Deeds or can be found on-line at the Missouri State website.

Military Records Information

Military Discharge Papers (DD214)

Effective August 28, 2003: Military Discharge Papers are regulated pursuant to RSMo 59.480 requiring these records is placed in a restricted and confidential category under the authority of the county Recorder of Deeds. All requests must comply with these regulations. There is no fee for the request form and/or copies the form.

REGULATIONS FOR REQUEST FORM RAM 59.480

[adopted by the Recorders Association of Missouri pursuant to RSMo 59.480)

I. The authorized party (requestor) section 1 through 4 and sign in the presence of a notary public before presenting the request to the Recorder of Deeds.

1. Record Locator Information.

a.The name of the Veteran and the county that the Military discharge Paper is filed in must be completed.

b. At least one of the following options must be provided in order to identify the requested record:
*Date of Birth
*Social Security, Number; or *Branch and Date(s) of service

c. Type and number of copies requested
Each request form is limited to one Military Discharge Record. Requester must state the number of each type of copy of the record to be requested. The Recorder of Deeds shall determine the maximum number of copies allowed per request.
Authorized Party requesting copy
The name, complete mailing address and the telephone number of the party authorised to make the request must be completed.

d. Authorized Statement
The requestor must complete 1(type of request being made) and 2 type of authority granted by statue either (a or b) The requestor must date and sign as the Authorized Party in the presence of a Notary Pub.. The Recorder of Deeds may request proof of identify and any additional documentation to verify. the request., statutory capacity.

II. The notary public. shall complete section 5 . accordance with state laws.

Section 5. Notary Certificate

The notary shall complete the notary clause in accordance with state laws. This shall inc.., but not limited to an edgiest signature and their seal if applicable.

III. The Recorder of Deeds shall complete the Verification or Rejection Section at the top of the form as follows:
Recorder of Deeds Verification or Rejection

1. The Recorder of Deeds shall complete the Request Verification of the Military Discharge Record Request by:

Assigning a Request Verification Number
Stating the location of the record provided
(he book arui page, index number, eta)
Provide the date the request was completed and fded
Sign or initial the Verification

2. Recorder shall maintain and file the original request form
If a Request for Military Discharge Paper is incomplete or inaccurate, the Recorder of Deeds may reject the request by:
*Assigning a Request Rejection Number
*Stadng the reason under the Request Rejection
*Provide the date the request was rejected
*Sign or initial the rejection
*Reconier shall keep a copy of the rejected request form and return the original to the requester

3. The Recorder of Deeds shall maintain an index separate from the public for all Verifications and Rejections.

4. The Recorder of Deeds shall keep and file all Verifications and Rejections for a period of five years from the date of the Request. The Request Forms are not public records and provided pursuant to RSMo 59.480
 

How Do I Obtain a Marriage license?

Marriage License filing Requirements in Cedar County, Missouri

To Apply:

·         Both applicants must visit our office together to apply for a Marriage License.

·         Be 18 years of age or over.*

·         Present a valid government issued picture lD and Social Security Card.

·         Pay $51.00 cash fee at the time of application (sorry, no checks).

·         Parent or guardian for consent (age 16-17) ($1.00 fee applied).

A Marriage License is only good for 30 days from the date of issuance in the state of Missouri. You get the license the same day of application. There is NO 3 day waiting period in Missouri.

After your Marriage:

Name change and Marital Status (female)

A certified copy of your marriage license is required by Social Security to change your name. You can obtain a certified copy of your license in the following ways:

1.       At the time of application for your license, you can prepay $9 (cash) for a certified copy of the license. As soon as the license is returned to us, we will mail you the certified copy.

2.       Send a written request to:
Recorder of Deeds
113 South Street
Stockton, Mo, 65785

Include a check for $9 payable to Recorder of Deeds along with the names of theparties. Upon receipt we will mail a certified copy to you. The license must have been issued in Cedar County.

3.       Call our office at 417.276.6700 ext. 246 or 247.

Return and Record of Marriage:

The person performing the ceremony must complete the left portion of the license, have two witnesses sign it, and return the completed license to the Cedar County Recorder of Deeds office within 15 days after the wedding. The license becomes a permanent record. (The right portion is the Marriage Certificate that is filled out by the minister and is retained by the parties as evidence of the marriage).

Qualifications

Blood relatives, down t-0 and including first cousins, may not marry under the laws of the State of Missouri. Applicants (a male and a female) must be 18 years of age to marry without parental consent. Persons between the ages of 16 and 17 may obtain a license with the consent of a parent or legal guardian. Parents or legal guardians must give consent in person (at the time of application) and have proper identification and proof of custody if divorced or never married. If legal guardian is giving consent, a certified copy of guardianship papers must be presented.

Previously married applicants must give the date their last marriage ended. Persons divorced less than 30 days may apply for a marriage license if they acknowledge, in writing, they understand the divorce can be appealed or set aside within 30 days by the court of jurisdiction.

Copies are available as soon as the marriage license has been returned to our office.
Plain Copy: $1.00
Certified Copy: $9.00
Military Purposes: No Charge

Real Estate Recording Requirements

Effective January 1, 2002 House Bill 606 and Senate Bill 515 made substantial changes to requirements for documents to be recorded with any Missouri Recorder of Deeds. The bill, which repeals Sections 59.310 and 59.313 RSMo and enacts new sections 59.005, 59.310, and 59.313, which allow recorders to reject non-conforming documents and provides for a penalty fee of $25 to record non-conforming documents. The following information is based on the text of the statute and the practical interpretation thereof by the Recorder's Association of Missouri (RAM), Missouri Bar, Missouri Bankers Association and Missouri Land Title Association.

Standardization for Real Estate Documents Summary Recorders Association of Missouri

DOCUMENT FORMATTING STANDARDS
EFFECTIVE JANUARY 1, 2002
REQUIREMENTS FOR STANDARD DOCUMENTS
SIZE ANO INK

·         8 1/2' x 11" paper

·         White, light-colored, 20# paper without watermarks or logos

·         Printed in black or dark ink on one side only

·         No continuous forms or permanent binding, but documents may be stapled for presentation

·         Minimum 8-point type. (Note: Nonessential information within any margin is exempt from this requirement.)

·         Signatures must be in black or dark ink to insure reproduction from record.

·         All signatures must have the name typed, stamped or printed underneath.

ATTACHMENTS

Attachments to a page may not be stapled or taped other than a securely attached bar-coded label or than as required by law. (Note; 'Attachment' does not refer to an Exhibit, but additions to a document page.)

MARGINS

Top 3" vertical space of the first page only of each document is designated for the Recorder’s certification. All Recorders’ certificates will be placed in this Area

All other margins on the first and subsequent pages will be a minimum of ¾”.

Nonessential information contained with the margins does not have to comply with the 8-point requirement, but it should be noted that the Recorder is not liable or responsible for insuring that nonessential information is archived. Examples: page numbers, form numbers, return addresses, etc.

FIRST PAGE DESIGNATIONS

Every document (except plats and surveys) containing any of the following items shall have such information on the first page of the document below the 3” margin:

1.       Title of the document

2.       Date of the document

3.       All grantors' names

4.       All grantees' names

5.       Any statutory addresses

6.       Legal Description

7.       Reference book and pages if required

If there is not sufficient room on the first page, the page reference within the document where the information is set out shall be stated on the first page. If one of the required fields begins on the first page and continues uninterrupted to subsequent pages that meets the first page requirement.

Designations:

1.       Grantors and grantees must be designated in order to be indexed. There is no limit as to combinations or exclusions, but must include the words 'grantor' or 'grantee'. Note: It is the filer's or preparer's responsibility to make the designations.

2.       Statutory addresses must be designated, i.e. 'Grantee's Mailing Address'

3.       The address of the property shall not be accepted as a legal description.

4.       Book and page references required on certain documents, i.e. release deeds, assignments, etc. must be designated.

COVER PAGES

A cover page for the document is not required, but a filer may choose to present a cover page and it will record as the first page of the document. The cover page must have the top 3" margin and include first page designations.

If a document is presented for re-recording, in addition to all other requirements, there must be a new first page or cover sheet with the top 3" and the required first page designations.

EXEMPT DOCUMENTS FROM THE FORMATTING REQUIREMENTS

·         Documents signed prior to January 1, 2002

·         Military separation papers

·         Documents executed outside the United States

·         Certified copies of documents, including birth and death certificates

·         Any document where one of the original parties is deceased or incapacitated

·         Judgments or other documents formatted to meet court requirements

·         Fixture Filings on the National Approved UCC Forms.

FEES

Standard
Documents that meet both the statutory requirements and formatting standards will have only the per page recording fee schedule applied.

Non-Standard
Documents that meet the statutory requirements, but do not meet the formatting standards will have the per page recording fee plus an additional $25.00 per document penalty applied.

Exempt
Documents that meet the statutory requirements, but are exempt from the formatting standards will have only the per page recording fee schedule applied. Note: For a document that releases or assigns more than one item, there is a $5.00 per each additional item charge.

REJECTIONS

All documents that are rejected must be returned witJ1 a reason for rejection. The Recorders Association will develop a standard rejection form that can be used or adapted by any filing officer.